Thank you for the invitation! I’ve been focusing on improving my productivity for the last 7-8 years, here’s a quick summary of my toolset
1) General archive of stuff to-do: Jira. Jira is a project management tool that we use internally at my company but i’m killing two birds with one stone and use it also for tracking personal projects. Alternatives: Trello, Todoist
2) Daily workflow: Jira’s Board feature can give you a kanban-style view for backlog, in progress and done items
3) Planning: Confluence. This is a tool from the same company as Jira for documenting pretty much anything. I mainly use it to keep a weekly set of goals in a Bullet Journal (https://bulletjournal.com/ 1) style. Basically this acts as a higher level of organisation for the task list, with planning for the next 2-3 weeks. Alternatives: any kind of editor (even Word :)), paper (some people get addicted on that though)
4) Progress tracking: Beeminder https://www.beeminder.com/ In short, Beeminder allows you to setup goals, track progress and financially commit yourself towards those goals. My Beeminder goals are the things a) I want to be doing in life (personal and work) b) have determined to be important to be doing (work but not so much fun). Alternatives: nothing really :)
5) Time tracking: RescueTime https://www.rescuetime.com This serves three main needs: a) blocking sites when trying to focus, b) tracking time spent on specific projects (and these are fed to Beeminder), e.g. tracking effort, and viewing this in real time (you can set goals on time spent per day and view these as small browser popup windows), c) tracking mobile use (in a beemindable way). Alternatives: there are a few other solutions for either a or b or c, but not all together at the same time i think.
6) Pomodoros: PomoDone https://pomodoneapp.com It’s a pomodoro timer with plenty of integrations. I can start a session related to a Jira task and this triggers a status update/away mode on Slack, starts a FocusTime session on RescueTime and adds a time log entry on Jira as well on the end.
7) Integrations: Zapier and IFTTT link stuff together to reduce manual entry to a minimum.
How this all ties together: Beeminder is basically my “high altitude” overview, weekly/month planning is done on Confluence, backlog and daily mode is on Jira. These are aided by RescueTime and PomoDone to fight my procrastination tendencies.
Hope this helps!